2.4 Hiring Process - Hiring Process Overview

Updated

June 26, 2014

 

Purpose

This process is used for the recruitment and selection, and appointment of a new employee,
returning employee or current employee.

Effective: August 24, 2012 Last Updated: August 24, 2012

 

Situational Trigger

Department has an ASO budgeted position and is ready to fill the position.

 

Authority Section

SF Charter
Department of Justice
Civil Service Rule Series 9 thru 14
Employee Handbook – Appointments, Referrals and Hiring

 

Process

    1. Refer to eMerge PeopleSoft UPK:
      Managing Positions for ASO
      Reconciliation

       
    2. Refer to eMerge PeopleSoft UPK:
      Managing Positions

       
  1.  
  2. Refer to eMerge PeopleSoft UPK: Managing Positions

     
  3. See SOP: JobAps Getting Started

     
    1. Best Practice Tip: Department HR should conduct a review of future employment restrictions in eMerge PeopleSoft for reachable eligibles prior to sending out referral notices to ensure that final candidate selection(s) are eligible for appointment to a position or within their department.

       
    2.  
  4. Best Practice Tip: Department HR should conduct a review of future employment restrictions in eMerge PeopleSoft prior to making the final candidate selection(s) who will proceed to the Conviction History Review process.

     
  5. Best Practice Tip: Department HR should ensure that Appointee understands what he/she is being provided or asked to complete in order to be appointed to a position (e.g. City policies, departmental policies, appointment status, probationary periods, Employee Handbook, etc.).

     
    1. Best Practice Tip: Department HR should consult with DHR if an employee has holdover status before proceeding.

       
  6. Note: A DSW ID will be printed and sent to the Appointee’s HR office via inter-office mail upon DHR validation of the appointment and any DSW ID requirements.

     
  7. Best Practice Tip: Department HR should have both the Appointing Officer/Authorized Designee and Appointee sign the AP Form before providing to Appointee for Health Service System and Retirement System benefits enrollment.

     
  8. Best Practice Tip: Department HR should provide Appointee with copies of any on-boarding documents containing information related to their appointment (e.g. appointment type, status, probationary periods, etc.).