2.4 Hiring Process - Human Resources Policy and Procedure

Updated

August 30, 2012

 

Purpose

This process is used for the recruitment and selection, and appointment of a new employee, returning employee or current employee.

 

Situational Trigger

Department has an ASO budgeted position and is ready to fill the position.

 

Authority Section

SF Charter
Department of Justice
Civil Service Rule Series 14 – Appointments
Employee Handbook – Appointments, Referrals and Hiring

 

Process

    1. Refer to eMerge PeopleSoft UPK: Managing Positions for ASO Reconciliation

       
    2. Refer to eMerge PeopleSoft UPK: Managing Positions

       
  1. See HRPPM: 1.1.1 Request To Fill/Modify

     
  2. Refer to eMerge PeopleSoft UPK: Managing Positions

     
  3. See SOP: JobAps Getting Started

     
    1. Best Practice Tip: Department HR should conduct a review of future employment restrictions in eMerge PeopleSoft for reachable eligibles prior to sending out referral notices to ensure that final candidate selection(s) are eligible for appointment to a position or within their department.

       
    2. See SOP: JobAps Beginning a Recruitment

       
    3. See SOP: JobAps Beginning a Recruitment

       
    4. See SOP: JobAps Beginning a Recruitment

       
  4. Best Practice Tip

     
  5. See HRPPM: 3 Pre-employment Process Overview

     
    1. See HRPPM: 3.1.1 Conviction History Review

       
    2. See HRPPM: 3.1.2 Employability Checklist

       
  6. Best Practice Tip: Final hiring decisions should be made based on the finalist who best fits the department’s needs. See HRPPM: 4.5.1 Appointment Processing

     
    1. See HRPPM: 3.1.2 Employability Checklist

       
    2. See HRPPM: 4.5.2 On-Boarding Checklist (Coming Soon)

       
  7. Best Practice Tip: Department HR should ensure that Appointee understands what he/she is being provided or asked to complete in order to be appointed to a position (e.g. City policies, departmental policies, appointment status, probationary periods, Employee Handbook, etc.).

     
    1. See SOP: Processing Non-PCS Hires in JobAps

       
    2. Best Practice Tip: Department HR should consult with DHR if an employee has holdover status before proceeding.

       
    1. Refer to eMerge PeopleSoft UPK: Entering New Hires and Rehires (Depts)

      See Appointment Processing ESR

       
    2. See DHR Form: Request for Approval of Additional Employment

      Best Practice Tip; Department HR should secure approval of Appointee’s request for additional employment from both City departments and DHR prior to processing the appointment.

       
    3. See DHR Form: Separation Report

       
    4. See DHR Form: Separation Report

       
  8. Note: A DSW ID will be printed and sent to the Appointee’s HR office via inter-office mail upon DHR validation of the appointment and any DSW ID requirements.

     
  9. Best Practice Tip: Department HR should have both the Appointing Officer/Authorized Designee and Appointee sign the AP Form before providing to Appointee for Health Service System and Retirement System benefits enrollment.

     
  10. Best Practice Tip: Department HR should provide Appointee with copies of any on-boarding documents containing information related to their appointment (e.g. appointment type, status, probationary periods, etc.).